BoD Meeting |
Date: 12/12/2006 |
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Time: 7:30 PM – ? PM |
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Place: Lindsey Sturkie Residence |
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| Meeting called by: BoD | Type of meeting: Normal Scheduled Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees: Patrick Hedgepath, Chad Keller, Brian Paulen, Lindsey Sturkie, Steve Acuff | ||
Minutes |
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| Agenda item: | Lot 142 Pool Request |
| Presenter: | Brian Paulen |
| Discussion: | Lot 142 would like to put in a pool in Jan. |
| Motion made by: | Lindsey Sturkie - accept application |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 4 yes 1 abstention |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Lot 148 Shed Request |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lot 148 would like add an 8' x 12' shed to match in color with the home and have matching shingles. |
| Motion made by: | Lindsey Sturkie - accept application |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 4 yes 1 abstention |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Lot 153 Lien |
| Presenter: | Lindsey Sturkie |
| Discussion: | The previous owners of the home may have received the original lien notice. The current home owner sent a letter explaining their frustration. The BoD discussed the matter. The current homeowner paid their dues -$5. |
| Motion made by: | Lindsey Sturkie - Consider the debt paid in full and the situation resolved |
| Motion second by: | Brian Paulen |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 1 week |
| Agenda item: | Lot 42 Shed shingles extension |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lot 42 asked for an extension on their deadline. |
| Motion made by: | Lindsey Sturkie - allow extension |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 1 week |
| Agenda item: | Lot 107 renting issue |
| Presenter: | Lindsey Sturkie |
| Discussion: | A concerned homeowner asked the BoD if there was anything that could possibly be done with the issue of the home being rented out to several different people and has a high turnover rate. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Tabled the issue until receipt of an official written complaint. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Lot 139 foreclosure |
| Presenter: | Lindsey Sturkie |
| Discussion: | Who is now responsible for the lien and back dues since the home has been foreclosed upon. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Waiting to hear back from the realtor. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Lot 63 lien |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey had to appear for a court to present a lien. Lindsey notified the court of the lien. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Waiting for the auction in Jan 2007. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Lot 4 shed |
| Presenter: | Chad Keller |
| Discussion: | Chad looked for any additional documentation on this lot but found nothing. Letter had been sent to the homeowner previously about the violation. Letter to be sent saying the issue has been turned over to the BoD for possible further action. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Tabled until members of the BoD can view the shed. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Lot 1 shed |
| Presenter: | Chad Keller |
| Discussion: | Should the issue of the shed be addressed since the shed has been in place so long. |
| Motion made by: | Lindsey Sturkie - The shed should be left as is. |
| Motion second by: | Steve Acuff |
| Conclusions: | 3 yes 1 no 1 abstention |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Lot 118 fence issue |
| Presenter: | Chad Keller |
| Discussion: | Chad looked for additional documentation on the issue. No additional documentation was found. |
| Motion made by: | Chad Keller - Letter of fee structure to be sent to the homeowner unless the homeowner can provide written documentation from their neighbor stating they will be putting up a fence for the BoD to take under advisement. |
| Motion second by: | Steve Acuff |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 1 week |
| Agenda item: | Lot 5 approval letters required |
| Presenter: | Chad Keller |
| Discussion: | Additional letter to be sent to the homeowner asking for an individual application for each ARC request. |
| Motion made by: | Chad Keller - send additional letter |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Lot 137 letter from homeowner |
| Presenter: | Lindsey Sturkie |
| Discussion: | The homeowner sent a letter to the BoD about the ARC guidelines and an existing fence property line issue. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | No action to be taken. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Vacant lot landscape designer. |
| Presenter: | Lindsey Sturkie |
| Discussion: | Has any contact been made with the landscape designer that is a homeowner. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | No action to be taken. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Entrance/well/piping |
| Presenter: | Lindsey Sturkie |
| Discussion: | The current situation with the irrigation system leaks was discussed. The landscaping rock was put over the well. Investigate the possibilities of extending the curbing. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | No action required. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Upcoming meeting on the 14th |
| Presenter: | Lindsey Sturkie |
| Discussion: | How to run the meeting on the 14th. Asking committee chairs to give reports for the meeting. Asking of volunteers for additional committee. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | No action required. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | What constitutes a quorum. |
| Presenter: | Chad Keller |
| Discussion: | What according to the By-Laws constitutes a quorum. for any normally scheduled meeting. |
| Motion made by: | Patrick Hedgepath - more than 30% of the members of the association constitute a quorum. |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 4 yes 1 abstention |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Next meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | Next meeting scheduled Tuesday the 8th of January |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | None |
| Action items: | |
| Person responsible: | |
| Deadline: | |